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IS AN AGENT DESIGNATED IN A NEW YORK HEALTH CARE PROXY ENTITLED TO HOSPITAL MEDICAL RECORDS UNDER HIPAA?

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A daughter, who had obtained a power of attorney and a health care proxy from her mother, who was caring for her mother sought to obtain medical records from a Long Island hospital.  The hospital refused offering the following reasons: (1) the power of attorney does not relate to and cannot implicate health care decision making in New York, (2) the agent designated in a health care proxy is not a “qualified person” under the New York Public Health Law which would allow release of such records, (3) federal regulations control this legal issue unless NY law is “more stringent” and NY law is not more stringent, and (4) a request for medical records under federal regulations must come from the mother herself.  The hospital indicated if records are needed, all that the daughter need do is commence a guardianship proceeding and obtain such authority from a court. 

The daughter argued that (1) a guardianship is expensive and not needed and that, (2) NY law is more stringent than the federal regulations.  The words “more stringent” would seem to mean more protective of the privacy of the mother.  The daughter further stated that (3) she could not carry out her obligation as the agent in a health care proxy without having access to medical records. 

The court sided with the daughter and specifically referred to NY law which provides  that under the Public Health Law that “Notwithstanding any law to the contrary, the agent shall have the right to receive medical information and medical and clinical records necessary to make informed decisions regarding the principal's health.” 

Yet, because the hospital did not give appropriate consideration to an appeal by the daughter or even establish an appropriate appeal mechanism, the Court, owing to certain procedural matters, returned the matter for further consideration by the hospital.  If the daughter did not obtain a satisfactory result,  she could again pursue the matter in court. 

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